The above Act of Parliament is now in force, and it has very important consequences for all Fair Play member organisations, statutory, commercial or voluntary, which work with children and young people. It sets out to achieve a number of things:
Firstly, it imposes a duty on the Secretary of State for Health to establish a list of people considered to be unsuitable to work with children. This is The Protection of Children (PoCA) List.
Secondly it requires what are defined as child care organisations to submit names of such people to the Secretary of State for inclusion on the list in defined circumstances, and also any employer to check against the PoCA List when proposing to appoint someone to a child care position, paid or voluntary. It is not lawful to employ someone whose name is included on the PoCA List in a child care position. If someone employed in a child care position is found to be included in the PoCA List, it is not lawful to continue to employ them in that position.
The PoCA 1999 also provides for other organisations to be able to submit names to the Secretary of State and to use the PoCA List, if they wish, to check applicants wishing to work with children in non-child care positions.
Readers will readily understand that this is a radical, new and (Fair Play thinks) welcome measure. It does have huge implications for many thousands of children’s service, play and leisure organisations. Fair Play for Children recommends that everyone receiving this information and to whom this will apply consults their management at an early opportunity to ensure this matter is fully discussed. We cannot answer all questions here, and we will be obtaining copies of a Dept. of Health booklet to send out in due course.
What sort of person would qualify for referral to the PoCA List? Someone who has been dismissed on the grounds of misconduct which harmed a child or placed a child at risk of harm. Also where an individual resigned or retired in such circumstances which would have led to such a dismissal or consideration of dismissal. It would cover where a person had been transferred to a non-child care position within the organisation, and also where someone was suspended on such grounds but not yet dismissed or transferred. It will also cover situations where someone is working with children but not in a defined child care position.
Is there an appeal against inclusion on the PoCA List? Yes, the person is contacted by the Secretary of State and informed s/he is proposed for inclusion and given time to make representations and to attend a hearing etc.
What is a ‘child care organisation’? One which is ‘concerned with the provision of accommodation, social services or health care services to children or the supervision of children; whose activities are regulated by virtue of any prescribed enactment, and which fulfils such other conditions as may be prescribed’ (by regulations issued by the Secretary of State).
What is a ‘child care position’? One which is ‘concerned with the provision of accommodation, social services or health care services to children or the supervision of children; and is such as to enable the holder to have regular contact with children in the course of his duties’.
Does it matter if the post is paid or not paid? No, if the position and the organisation are covered as above, then the employer MUST check against PoCA List - if not, and yet the position involves substantial contact with children, the employer MAY choose to check against the List.
What is a ‘prescribed enactment’? We are not yet fully au fait with this, but one would be registration under The Children Act 1989. We will be seeking further clarification on this aspect, and obtaining a list of current, relevant enactments.
Is a PoCA check the same as a criminal record (police) check? No, it is quite separate, and it may be used by organisations which currently cannot access such checks. It should be noted, by the way, that in due course, when the Criminal Records Bureau comes on line, there will be a One Stop Shop process for checking against PoCA List and CRB in one fell swoop. [More on all of that caper when we get details.]
If we are already getting criminal records (police) checks undertaken via Fair Play for Children, what is the situation with the PoCA List? Aren’t you lucky, because this process DOES already include a check against PoCA List and the DfEE List 99, so Responsible Officers in the Fair Play scheme can advise their managements that this new requirement is covered so far as it concerns persons who have been submitted under the PoCA List.
If someone is employed in a non-child care position and transfers to a child care position, should s/he be checked against PoCA? Yes.
What constitutes ‘misconduct’ re: submission to the PoCA List? The guidance makes it clear that this is for the employer to decide. It also says that Parliament was not intending that it should include simple incompetence, nor what are termed “youthful indiscretions” (we have no idea what this means at this time!) Employers would be expected to make a referral from a child care position where any action, inaction on the part of an individual harmed a child or put a child at risk of harm, and this includes acts of omission and commission - examples given are serious sexual abuse, physical abuse (including intentional inappropriate restraint and/or poor child care practices in contravention of organisational codes of conduct. It is clear that one intention of this Act may be to empower organisations to refer conduct which for one reason or another did not or could not result in criminal prosecution or where a prosecution failed but the circumstances were such that there remained serious reasons for concern about the person’s conduct.
Are there implications concerning the new Human Rights Act 1998? Very much so! That Act provides that it is not lawful for organisations to do things which break Articles 1-12 and 14 of the European Convention on Human Rights. One of these Articles covers attacks on people’s reputations; another is concerned with ensuring that people are protected when accused of crime or offences with being able to be represented, of being told clearly what the offence is etc. Another deals with cruel, unusual or degrading treatment.
If we need or want to carry out a PoCA check, how can we go about this? Contact the address below and ask for form POCA1 [Remember, you need not check anyone so far checked on a Fair Play police check as there was a previous list maintained by the DoH which has been incorporated in the new PoCA List, and names were checked against this.] This completed PoCA form POCA1 should be sent back to the address shown on the form. There is provision for making enquiry via the Internet - please contact The Manager, Protection of Children Act List, Department of Health, Social Care Group 4, Room 134, Wellington House, Waterloo Road, London SE1 8UG, Tel: 020 7972 1332. Or, go to:
The advisory booklet omits one important matter, in our view - we strongly recommend that anyone being checked under PoCA requirements should produce proof of identity - birth certificate, driving licence, passport etc - and of residence - e.g. recent utility bill.
Should we check existing staff and volunteers? The official advice says you do not have to, whether your organisation is a child care type or not and whether the post is child care or not. However, it is clear that, whether or not “child care” organisation and/or position, you CAN if you wish. We would suggest that, if you have people working with children in paid or unpaid positions, existing or new, you should consider a check against the PoCA List - be they trustees, employees (full or part-time), or volunteers etc.
Is there a charge for a PoCA check? Not as far as we know.
How should we organise a system for PoCA List Checks? Fair Play would recommend that this new requirement is quickly incorporated into your existing or proposed child protection policies and good practice. Obviously, all such queries should be handled in confidence, with secure records and on a ‘need to know’ basis. We suggest one person is designated to undertake PoCA checks in the organisation. We also suggest that the person being checked sees the result when it comes back from the PoCA List people at the Department of Health - this will ensure s/he is safeguarded against misattribution (i.e. “that’s not me”), and that such clearances or otherwise are reported to management without specific details being given. For example, “I have checked Mr X against the PoCA List, I have shown him the resulting return from DoH, and with his permission one another person from this organisation was present when I did this. His name is not included on the PoCA List and may be employed as &ldots;.” Or, “His name appears on the PoCA List, and thus he is debarred by law from working in the position under consideration” Or, “He is included on the PoCA List and as the post involves substantial access to children, or could lead to substantial contact with them outside this project, I consider he is not suitable to be employed in the position” etc.
Will Fair Play be able to advise etc in this matter? Our Child Protection in Playwork Programme is being geared up to take this issue on board - we will give advice through the free Information and Advice Service (phone number above). Training is being devised with this new situation fully in mind. The first opportunity will the the Fair Play Safe Play Conference at Leicester on 9th December 2000 - details enclosed. The DoH Guide can be accessed at: www.doh.gov.uk/scg/childprotect and we will be obtaining printed copies as soon as we can for circulation to all members.
What types of organisation MUST submit and what kind MIGHT submit names, and HAVE or BE ABLE to check against the PoCA List?
Playgroup registered under Children Act
Out of School Club registered as above
Junior sports club
Out of School Club not registered
Playscheme, not registered
Scout or Guide Group
These are all examples - they are only a few of the many cases which may apply. If in doubt, contact the DoH on 020-7972 1332. We will also try our best to help: 01243-869922. or: email:email@example.com